Italiano1. Data Controller
The Data Controller is Vexpo S.r.l., based in Venice, Italy. For any matter relating to the processing of your personal data, please contact us at the email address indicated above.
2. Personal Data Collected
We collect personal data that you provide directly to us and data generated automatically by your use of the website.
Voluntarily provided data
First name, last name, email address, phone number, company name — provided through contact forms, newsletter subscription or exhibitor registration.
Browsing data
IP address, browser type, operating system, pages visited, access times — collected automatically by servers during navigation.
Cookie and analytics data
Aggregate information on website usage collected through technical cookies and, subject to consent, analytical and profiling cookies.
3. Purposes of Processing
Your data is processed for the following purposes:
| Purpose | Legal Basis | Retention |
|---|---|---|
| Responding to contact and information requests | Legitimate interest / Contract | 12 months from request |
| Sending newsletters and promotional communications | Consent (Art. 6.1.a GDPR) | Until consent is withdrawn |
| Managing exhibitor registrations and contracts | Contract performance (Art. 6.1.b GDPR) | 10 years (fiscal obligations) |
| Statistical analysis of website navigation | Consent / Legitimate interest | 26 months (EDPB guidelines) |
4. Legal Basis for Processing
The processing of your personal data is based on the following legal grounds under Art. 6 GDPR: the data subject's explicit consent (Art. 6.1.a) for marketing communications and non-technical cookies; the performance of a contract or pre-contractual measures (Art. 6.1.b) for exhibitor management; the legitimate interest of the Controller (Art. 6.1.f) for website security and fraud prevention; compliance with legal obligations (Art. 6.1.c) for the retention of tax and accounting documents.
5. Data Retention
Personal data is stored for the time strictly necessary to achieve the purposes for which it was collected, in accordance with the periods indicated in the table at point 3. Data processed for tax and accounting obligations is retained for 10 years. Once the retention period has expired, data is securely deleted or anonymised.
6. Third Parties and Transfers
Your data is not sold or transferred to third parties for their own commercial purposes. It may be shared exclusively with the following parties:
Technical service providers (Data Processors)
Hosting providers, email platforms, web analytics services — bound by appropriate agreements pursuant to Art. 28 GDPR and required to implement adequate security measures.
Public authorities
Law enforcement, tax or judicial authorities — exclusively upon a legally binding request and within the limits provided by applicable law.
Transfers outside the EU
Any transfers to non-EU countries take place exclusively to countries with an adequacy decision by the European Commission or through appropriate safeguards (Standard Contractual Clauses).
7. Your Rights
Pursuant to Arts. 15-22 GDPR, you have the right to exercise the following rights against the Controller at any time:
8. Cookie Policy
This website uses cookies in accordance with the Italian Data Protection Authority Guidelines of 10 June 2021 and the ePrivacy Directive. Cookies are small text files stored on your device during browsing.
Technical cookies (always active)
Required for the website to function: session management, language preferences, light/dark theme. No consent required pursuant to Art. 122 of Legislative Decree 196/2003.
Analytical cookies (subject to consent)
Used for anonymous statistical analysis of user behaviour. Activated only upon explicit consent via the cookie banner.
Managing consent
You can manage, modify or withdraw your cookie consent at any time through your browser settings or the cookie management panel on this website.
9. Minors
This website is not intended for children under 14 years of age. Pursuant to Art. 8 GDPR and Art. 2-quinquies of Legislative Decree 196/2003, the processing of data of children under 14 requires parental consent. Should we become aware that we have collected data from minors without the required consent, we will proceed with immediate deletion.
10. Changes to this Privacy Policy
The Controller reserves the right to modify this policy at any time, including in response to regulatory changes. Amendments will be published on this page with the updated date indicated. For processing substantially different from the original, new consent will be requested where required.